Appendix

The original of this document is in Japanese, and English translation below is for the reference purpose.

Personal information held by the University of Tokyo Health Service Center will be used for the following purposes based on various laws and regulations, the University of Tokyo rules, and the internal rules of the University of Tokyo Health Service Center.

  1. Use at the Health Service Center

Personal information held by the University of Tokyo Health Service Center will be used for the following purposes based on various laws and regulations, the University of Tokyo rules, and the internal rules of the University of Tokyo Health Service Center.

  • Implementation of various health examinations, judgments and follow-up measures of medical checkups
  • Clinical services in each clinical department
  • Environmental safety and health measures
  • Health counseling and health education for the person
  • Issuance of various certificates and medical certificates
  • Health Service Center serviced fee processing
  • Basic resources for maintaining and improving the Health Service Center operations
  1. Use within the University of Tokyo
  • Office work related to the implementation of various health examinations
    If necessary, we will notify the department that the person belongs to whether or not she or he undergoes the checkup.
  • For occupational health activities
    The status of various health examinations and the results of the health examinations are provided to industrial physicians for industrial physician duties.
  • Coordination of medical examinations with the University of Tokyo Hospital and the Institute of Medical Science, University of Tokyo
  • Materials for medical education and research
    • We may use in lectures, lectures, conference presentations, dissertations, etc. the personal information held by the Health Service Center for research and education by collecting the results in a form that cannot be identified by individuals.
    • We may provide to researchers on campus following a protocol approved by the Institutional Review Board the information processed into a form that does not identify an individual.
    • Research activities at the Health Center are carried out in accordance with the provisions of various laws. Projects that need to be reviewed by the Institutional Review Board will be approved by the Institutional Review Board.

Examples of laws and ethical guidelines related to research activities

    • "Clinical research method"
    • "Act on Securing Quality, Effectiveness, and Safety of Pharmaceuticals and Medical Devices"
    • "Ministry Ordinance on Standards for Conducting Clinical Trials of Pharmaceuticals" (Ministry of Health and Welfare Ordinance No. 28, 1997)
    • "Ethical Guidelines for Medical Research for Humans"
    • "Ethical Guidelines for Human Genome / Gene Analysis Research"
    • "Ethical Guidelines for Epidemiological Studies"
    • "Ethical Guidelines for Clinical Research"
    • "Declaration of Helsinki"
    • "International Declaration on Human Genetic Information" (United Nations Educational, Scientific and Cultural Organization)
  1. Providing information to external businesses, etc.
    1. Provision to administrative and judicial organizations based on relevant laws and regulations, etc.
    2. Outsourcing of medical checkups, laboratory testing, etc.
    3. Cooperation with medical institutions outside the university
    4. Provision to examination and payment institutions or insurers
    5. Consultation or notification to insurance companies related to liability insurance, etc.
    6. Provision for joint research with external education and research institutes including overseas
      • We may provide information for research in a form that does not identify an individual, excluding name, address, date of birth, etc. The results of research may be announced in a form that does not identify an individual, such as by aggregating them.

If you have any disagreements or doubts regarding the above, please contact the person in charge below. If you do not make a request, we will treat it as if you have agreed. This offer can be withdrawn or changed at any time. Even if you do not agree, you will not be treated unfavorably at the Division for Health Service Promotion (the Health Service Center.)

Inquiries regarding this matter:
Personal Information Section, Health and Health Promotion Headquarters, University of Tokyo
Phone: 03-5841-2575

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